Employment Opportunity at the Albany Dougherty Economic Development Department / Administrative Assistant

Job Title: Administrative Assistant

Reports To: President

Prepared By: Jana Dyke

Prepared Date: 10/15/25

VALUES: Passion for Albany and Dougherty County; energetic and committed work ethic; willingness

to change and adapt work to meet the needs of the ADEDC.

 

SUMMARY: The individual shall report to the President. This position is designed to serve as the lead

for organizational operations for the EDC. The Office Manager will be a representative of

the EDC and shall act in accordance with the provisions outlined in the organization’s

policies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as the organization’s first point of contact, answering all incoming calls and directing them to the intended

parties.

• Schedule both EDC and PDA board meetings, compiling all materials as directed by the President & CEO

• Serve as record keeper for all organizations managed by EDC staff.

• Schedule meetings as needed for the President.

• Assist with the execution of monthly, quarterly, and annual reports to ensure compliance for both EDC and PDA.

• Maintain office inventory and assist with ordering office supplies and collateral as needed.

• Assist with preparing various reports for managing budgets, grants, loans, and facilities.

• Assist in the coordination and execution of special events for the EDC.

• Assist with research and completion of RFI’s.

• Maintain the Salesforce database for the organization.

• Create needed materials for the organization as directed by the President & CEO.

• Maintain details for informational and statistical materials used in print, electronic, and website formats.

• Maintain security, integrity, and confidentiality of data.

• Organize travel for the President as needed.

• Attend all EDC and PDA board meetings and other meetings as deemed relevant by the President & CEO

• Perform other duties as assigned by the President.

SUPERVISORY RESPONSIBILITIES:

Works with staff to obtain the goals and objectives of the Albany-Dougherty Economic Development Commission

QUALIFICATIONS

To perform the role successfully, the ideal candidate must be able to perform each essential duty professionally and

with a high level of confidence, even without direct oversight. The requirements listed below are representative of

the knowledge, skill, and/or ability required:

• Detailed oriented

• Excellent internal and external customer service skills

• Professional telephone etiquette

• Professional appearance

• Working knowledge of business / governmental operations

• Working knowledge of Albany-Dougherty County and Southwest Georgia

• Knowledge of organizational operations and processes

• Operating knowledge of technology, applications including Word, Excel, Access, Prezi, PowerPoint, Canva,

Salesforce, QuickBooks

• Experience in Adobe Design, Canva, or other designing programs is desired

EDUCATION and/or EXPERIENCE: High School Diploma. College degree preferred. A minimum of three years’

experience is preferred.

LANGUAGE AND MATHEMATICAL SKILLS: Demonstrated general knowledge of financial principles; ability

to communicate effectively verbally and in written form.

REASONING ABILITY: Demonstrated ability to anticipate and solve practical problems and resolve issues without

direct oversight.

PHYSICAL DEMANDS/ WORK ENVIRONMENT: The physical demands described here must be met by an

employee to perform the essential functions of this job successfully. Reasonable accommodations may enable

individuals with disabilities to perform essential functions.

Individuals may need to sit or stand as needed and require walking primarily on a level surface for periodic periods

throughout the day. Reaching above shoulder heights, below the waist, or lifting as required to file documents or

store materials throughout the workday; may include lifting items up to 25 pounds for moving materials. Proper

lifting techniques are required.

The performance of this position may occasionally require exposure to manufacturing areas that require personal

protective equipment, such as safety glasses with side shields and mandatory hearing protection. Primary work

environment: ambient room temperatures, lighting, and office equipment as found in a typical office environment.

INTERESTED CANDIDATES, PLEASE SEND RESUMES TO JDYKE@CHOOSEALBANY.COM